Intelligent Contact Management with AI: Extract Addresses and Summaries from Emails

With integrated AI support, you can automatically recognize address data directly from your emails and seamlessly add them to your contacts. Simply choose the email folder from which contact information should be extracted, and specify the destination folder where new address data should appear. The system automatically detects addresses within your messages and creates appropriate contacts for you.

Additionally, notes for your contacts can be enriched with current discussion topics from emails. To do so, select your desired email folder and target contact folder to capture relevant content. The AI analyzes recent topics and generates concise summaries for the notes section of each contact.

Your data always remains on your own systems if you wish. The AI features flexibly run in the background and can be set up on your own high-performance servers. Alternatively, cloud-based solutions are available—depending on your needs.

These smart automations help you keep your address book up-to-date and informative—with minimal effort and maximum data sovereignty.

AI Jobs in ExMixedFolders at a Glance

ExMixedFolders introduces two new, fully local AI functions that intelligently analyze your email communication:

• Extract Addresses from Emails: This job analyzes emails in a selected folder, automatically recognizes address information, and generates new contacts in the desired destination folder—ensuring no data ever leaves your system.

• Enrich Contacts with Summaries: Building on the recognized contacts, email content is summarized so that the latest discussed topics are saved in the notes field of each contact, giving you a compact conversation history directly in your address book.

Both processes use the local LLM system llama.cpp, which runs either on your computer or within your company infrastructure. This keeps all confidential data fully under your control—no cloud, no external servers.

For ExMixedFolders users, this means: modern AI support and automation, combined with maximum data security and independence from online services.